Identify and manage risk in your business with safety compliance reporting
In part 1 of safety compliance we talked about the ‘7 Elements for an effective EHS Safety Compliance Program’ that established the ground rules for your organization to comply.
Part 2 of safety compliance we talked about ‘How To Manage EHS Safety Compliance Data Plan’ that entailed the data deliverables within that program.
In this final section we are going to discuss what you can do with the data you’ve collected with four sections.
- Risk
- Schedule
- Adherence
- Performance
Each of these will help you achieve an optimal safety program for your business.
Risk
Risk management is an essential aspect of any business, and it is especially crucial in industries where safety is a top priority. One way to ensure that your company is meeting compliance requirements and minimizing risk is through safety compliance reporting. This process involves associating compliance requirements with the risk severity of different areas or groupings within your facility. By doing this, you can determine the overall risk exposure of your company and identify where the highest severity of risks are located.
One way to implement safety compliance reporting is through the use of safety assessments. These assessments can be applied to a floor plan, with each section or grouping having a rollup of the risk based on compliance requirements. This ranking can give your safety team a clear understanding of where they should initially focus their attention.
Schedule
Another important aspect of safety compliance reporting is proactive scheduling. By defining planned activities and comparing them to what is actually being completed, you can identify areas where supervisors and employees are not meeting your safety goals. This allows for proactive conversations to determine why certain items are not being performed, and where attention should be focused.
Training
Training is also a key component of safety compliance reporting. By associating compliance with your training program and day-to-day work activities, you can ensure that your grouping's overall safety performance is in line with training. By creating a report that relates training content to issues throughout your safety program, you can determine if there are trends between events and training. Additionally, real-time communications such as toolbox topics should be tracked to fill the gaps in time between known discrepancies with training content and updates/revisions of that content.
Performance
Finally, it's essential to evaluate the performance of planned activities. A good example of this is a weekly safety audit assigned to supervisors within a group. By monitoring the completion of these audits, you can determine if your supervisors are meeting your safety goals. Similarly, by monitoring the completion of daily forklift inspections, you can ensure that the inspections are being completed correctly and promptly.
Conclusion
Safety compliance reporting is a powerful tool for identifying and mitigating risk within your facility. By implementing safety assessments, scheduling, training, and performance evaluations, you can ensure that your company is meeting compliance requirements and minimizing risk. With the right approach, you can create a safer and more efficient workplace for your employees and customers.
Check out the rest of Proact to learn about the services we can provide your business to make it safer.
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