To manage EHS safety compliance takes a very methodical mind but this is not so difficult that it cannot be done by a mere mortal.
Nor is it something that should take many resources and an infinite amount of time.
Like all things, all you need is a solid plan with the correct tools.
Here is everything you need to know about how to manage an EHS safety compliance data plan…
Logistics - Define How You Are Going To Oversee Compliance By Groupings
Compliance is everywhere in your organization. You should learn how to identify them and then assign those items to be managed later.
Examples of groupings:
- Compliance by Area
- Compliance by Department
- Compliance by Supervisor
Be sure to carve out these sections within your facility or project so you can logistically manage their effort.
Assignment Of Requirements - Creation Of Our EHS Safety Compliance Assessment
Going into each group, that we defined in the logistics section, ensuring that compliance items are identified within a logistical parameter.
Hint - There are some requirements that show up in multiple groups. That is why it’s important to have them separated and not in one master list.
Assign Risk Value To Your Requirements - Parallel Activity with Assignment Of Requirements
Work with your organization to assign perceived Risk Severity and Risk Probability of those requirements.
This will help you manage EHS safety compliance overall in order to determine your highest priority work activities by the severity/probability of risk.
Determine Training Content That Supports The Education Of Compliance - Identifying How To Train and Educate Personnel
It is important to capture the assignment between compliance and training. It is not always a one-for-one relationship. Training content can satisfy multiple areas.
Assign Auditing/Oversight Plan - Putting Questions Together For Compliance
Put together questions you will ask for the compliance items that your teams are responsible for adhering to.
This isn’t complicated once we understand what people are looking for.
Additionally, it makes it simple to know what the training requirements are within a certain group when performing these audits.
Define & Determine Your Plan And Schedule For The Items Above
This is where we put a schedule together to make sure we are planning and overseeing the following efforts.
- Responsible To Update These Items
- Train For These Items
- Inspect/Audit These Items
Enforcement - Developing A System To Ensure EHS Safety Compliance
Using the compliance items above, create a system that captures those requirements for alignment purposes that you can track if compliance is being adhered to.
Note: We found that a point system for employee infractions worked the best.
If you have followed each of those steps you are well on your way to create and manage EHS safety compliance with a data driven plan.
For more tools and resources like this check out our website to help with all things EHS. Proact offers integration of compliance through the platform that will help remove distractions and give you laser-like focus on what matters most in the safety department.
We have “Off-The-Shelf” package training content you can use for your safety programs annually.
We can offer a custom floor plan for your facility or project that gives you a clear picture of your program's performance while making it easy for you and your employees.
Learn more by getting in touch with us today. Contact
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